Office Manager

Summary

The office manager will coordinate and oversee administrative duties in an office and ensure that the office operates efficiently and smoothly. Their responsibilities generally include greeting visitors, managing office supplies, overseeing other administrative staff, owning budgets, and supporting staff with administrative tasks like scheduling meetings and office events. The office manager needs to be highly organized, self-motivated, and attentive to detail.

Location: North Haven, Connecticut (Full-time in office)


Duties and Responsibilities:

  • Promote a positive company culture and keep employees engaged by making the office a welcoming and collaborative place to work
  • Arrange travel for employees and ensure adherence to travel policies
  • Sort and distribute incoming and outgoing mail
  • Manage relationships with FedEx and other shipping services, including USPS
  • Own and optimize all office facilities to enhance productivity and efficiency
  • Answer calls and respond to inquiries or direct calls to appropriate departments
  • Monitor inventory of office supplies and order when necessary
  • Responsible for confidential and time-sensitive material
  • Other clerical duties such as filing, photocopying, printing
  • Research cost-effective solutions for the business
  • Manage and negotiate with vendors for office maintenance, supplies, food, and beverage
  • Plan and organize company events, including off-sites and lunches
  • Be willing to venture out of the office to run errands when necessary
  • Assist with special projects in various departments as needed

Qualifications:

  • 2 years of administrative and clerical experience
  • Strong communications skills
  • Fast and efficient with Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Excellent organizational skills and ability to perform tasks with minimal supervision
  • Ability to be resourceful and proactive when issues arise
  • Proven ability to effect change and implement processes and systems
  • Ability to lift 50lbs unassisted

Forward resume and cover letter with salary requirements to: jobs_hr@greenskies.com


These duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business.

It is the policy of Greenskies to ensure nondiscrimination and equal opportunity for all applicants and employees without regard to race, color, sex (including pregnancy, childbirth, and related medical conditions, sex stereotyping, transgender status, and gender identity), national origin (including limited English proficiency), age, disability, or political affiliation or belief.